APPLICANT PRIVACY NOTICE

Definition

“Company” shall mean Bluestone Investment Holdings Limited and its Investee Companies

“Investee Company(ies)” shall mean Bluestone Consumer Finance Limited, Bluestone Motor Finance (Ireland) DAC, Fignum Limited

 

1. Introduction

As part of its recruitment process, Bluestone collects and processes personal data relating to job applicants. The Company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

This information provides details on the information that is collected, how and why it is processed and your rights as a Data Subject.

For your information the Data Controller is;

Data controller: Bluestone Consumer Finance, Westfield House, 60 Charter Row, Sheffield, S1 3FZ

 

2. What information does the Company Collect?

The Company collects and processes a range of information about you. This includes;

• your name, address and contact details, including email address and telephone number;
• details of your qualifications, skills, experience and employment history;
• information about your current level of remuneration, including benefit entitlements;
• whether or not you have a disability for which the Company needs to make reasonable adjustments during the recruitment process;
• information about your entitlement to work in the UK; and

The Company collects this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment (for example tests including online tests).

The Company will also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. The Company will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

The Company does not use any automated decision making processes during the course of the recruitment process.

 

3. Why does the Company process personal data?

The Company needs to process data prior to entering into a contract with you and in some cases subsequently to enter into an employment contract with you.

The Company needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the UK before employment starts.

The Company has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the Company to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. The Company may also need to process data from job applicants to respond to and defend against legal claims.

The Company processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.

For some roles, the Company is obliged to seek information about criminal convictions and offences. Where the organisation seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

If your application is unsuccessful, the organisation may keep your personal data on file for 6 months in case there are future employment opportunities for which you may be suited. The organisation will keep your data for this purpose and you are free to withdraw your consent at any time.

 

4. Who has access to data?

Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

The company will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. The Company will then share your data with a third party pre-engagement checking agency.

The organisation will not transfer your data outside the European Economic Area.

 

5. How does the Company protect data?

The Company takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. A copy of relevant policies can be provided on request.

 

6. For how long does the Company keep data?

If your application for employment is unsuccessful, the organisation will hold your data on file for a period of 6 months after the end of the relevant recruitment process.  At the end of that period your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

 

7. What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to the Company during the recruitment process. However, if you do not provide the information, the Company may not be able to process your application properly or at all.

 

8. Your rights

As a data subject, you have a number of rights. You can:

• access and obtain a copy of your data on request;
• require the Company to change incorrect or incomplete data;
• require the Company to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
• object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing; and
• ask the Company to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the organisation’s legitimate grounds for processing data.

If you would like to exercise any of these rights, please contact the People & Skills team via pas@bluestone.co.uk .  P&S will forward a Subject Access Request form to you.

If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.