Office Coordinator
Business & Location:
Bluestone Customer Finance Limited (BCF) based in Sheffield
Hours:
40 hours per week – Full Time
Job Title:
Office Coordinator
Reporting to:
Managing Director
Job Overview:
Operating in a dynamic, fast paced environment, this is an exciting opportunity for an Office Coordinator who will have specific responsibility for the Sheffield office environment as well as providing business support services.
The primary responsibility is to support and facilitate the business to provide a friendly, welcoming environment for both colleagues and visitors. It is also to ensure business support services are provided in an efficient and effective manner providing good value for money.
You will have excellent interpersonal skills, great attention to detail, and a desire to deliver the best possible experience.
Core responsibilities:
Event Coordination:
- To assist with the planning and preparation for internal and external business events
- Deliver intranet engagement communication to staff
- To represent the company when appropriate at events
Office Management:
- Liaise with Building Management on facilities and visitor matters
- Visitor coordination – booking in, welcoming and providing refreshments
- Health & Safety coordination – covering risk assessments, fire safety and first aid
- Document management – ensuring physical documents stored in the office are well organised, classified and destroyed as required
Supplier Management:
- Ensure an efficient and cost effective office supply management chain is maintained
- Coordinate purchase orders and invoices using financial systems to ensure the maintenance of good supplier relations
- To represent the company in all communications and meetings
Operational Support:
- Assist with regular operational reporting tasks
- Provide telephone support for the business
- Electronic file management
- New employee support
Skills & Requirements
- Ability to demonstrate professional qualities at all times
- Ability to communicate effectively with all levels of the organisation and third parties
- Excellent written and verbal communication skills
- Highly organised and able to work to deadlines
- Excellent attention to detail
- Flexible approach to work and happy to help when the business needs arise
- Excellent G-Suite skills (or MS Office, Word, Excel and Outlook equivalent)
- Working in line with Company and legislative requirements in Health, Safety & Welfare for both self and others
Job offers at Bluestone are subject to satisfactory background checks. Please disclose any adverse history relating to credit or criminal checks when applying for any role.
For Conduct Roles
- Ongoing compliance with the Individual Conduct rules contained within Chapter 2 of the FCA’s Code of Conduct Handbook.